Penbroath Retreats

Privacy Policy

Privacy Policy and Website Cookie Policy

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

What is this Privacy Policy for?

This policy (together with any other documents we refer to in it) sets out how Penbroath Retreats uses and protects the personal information that you give us when making a booking whether it
be online, over the phone, or in person.

It is also the privacy policy for our website ( governing the privacy of those who choose to use it.

The policy sets out the different areas where user privacy is concerned and outlines the obligations and requirements of the users, the website, and the website owners. Furthermore, the way this website processes, stores, and protects user data and information will also be detailed within
this policy.

Information we collect about you

Making a booking
When you make a booking, through our website, on the phone, or in person we will ask you to provide personal information about yourself. This could be your name, address, and other contact details. The information and the information about your booking(s) is used to arrange your holiday accommodation and any other services you are requesting.

Filling out forms
We may collect the information you provide when you fill out forms on our website, for example signing up for our newsletter, filling in our contact form, or registering as a user on our website

If you contact us, we may keep a record of the correspondence.

Use and storage of your information.
We have legal obligations to keep your personal data supplied safe. We will tell you how we will use your information and we will collect it fairly.

Your booking information is held securely on our third-party, GDPR-compliant booking system, Bookalet. Bookalet has security in place to ensure data is kept safe at all times.

Information you provide to us will not be shared with third parties without your knowledge. We use the information to provide holiday services to you under our contractual obligation and to provide you with the best possible service. We may also use it to improve our services, products, and facilities.

Limited information about your booking may be shared with housekeepers involved in a booking, where necessary.
If you have consented to receive email marketing communications from us we will periodically send you emails that include offers, new products, and holiday inspiration ideas that we think

will be of interest to you. You are welcome to unsubscribe from our email communications by using the unsubscribe button at the bottom of each email or email us at

We will always ask for your explicit permission to send you direct marketing communications. Payments transactions are carried out through independent third parties and governed by third-party terms and conditions. We do not store or process credit card details.
Penbroath Retreats uses Opayo (formerly Sage Pay) for our online and telephone bookings. You can see their security policy here

Your rights
We will hold your information on our systems for a period that we deem to be commercially viable. You have the right to have all your information deleted from our systems.
You have the right to ask for a copy of the information we hold about you.
You have the right to change any incorrect information we hold about you.
You have the right to ask us to stop processing information about you.
Should you wish to request this, please do so in writing to

Our Website
We take a proactive approach to user privacy on our website and ensure the necessary steps are taken to protect the privacy of users throughout their visiting experience. Our website complies with all UK national laws and requirements for user privacy.

Use of Cookies
Our website uses cookies to better the user’s experience while visiting the website. Where applicable our website uses a cookie control system allowing users, on their first visit to the website, to allow or disallow the use of cookies on their computer/device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind
or reading files such as cookies on a user’s computer/device.

Cookies are small files saved to the user’s computer’s hard drive that track, save, and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide users with a tailored experience within the website.

Users are advised that if they wish to deny the use and saving of cookies from our website onto their computer’s hard drive they should take necessary steps within their web browser’s security settings to block all cookies from our website and its external serving vendors.

Our website uses tracking software to monitor its visitors to better understand how they use it This software is provided by Google Analytics which uses cookies to track visitor usage.

The software will save a cookie to your computer’s hard drive to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

You can read Google’s privacy policy here for further information

Other cookies may be stored on your computer’s hard drive by external vendors if we choose to use referral programs, sponsored links, or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer.
No personal information is stored, saved, or collected.

Contact & Communication
Users contacting our website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

Email Newsletter
We send regular email newsletters which are used to inform subscribers about products and services supplied by Porthleven Holiday Cottages. Users can subscribe through an online form should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through a prior written agreement with the user.

Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and following the General Data Protection Regulation. No personal details are passed on to third parties nor shared with companies/people outside of the company that operates our website. Under the General Data Protection Regulation, you may request a copy of personal information held about you by our email newsletter program. If you would like a copy of the information held on you please write us at Penbroath Retreats, Carnhell Green TR14 0NB,

or email

Email marketing campaigns published by Penbroath Retreats may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis
and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates, and frequency of activity

(this is NOT an exhaustive list).

This information is used to refine future email campaigns and supply the user with more relevant content based on their activity.

In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign.

External Links
Although our website only looks to include quality, safe, and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout our website. (External links are clickable text/banner/image links to other websites).

We cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms
Communication, engagement, and actions taken through external social media platforms that our website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate/engage with them with due care and caution concerning their privacy and personal details. Our website nor its owners will never ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

Our website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Shortened Links in Social Media
Our website and its owners through their social media platform accounts may share web links to relevant web pages. By default, some social media platforms shorten lengthy urls.Users are advised to take caution and good judgment before clicking any shortened urls published on social media platforms by our website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore our website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

Contact information and further advice

The Secretary and Keeper of Records for Penbroath Retreats is the registered Data Controller.

If you would like to contact us please do so via

If you have concerns about the use of your personal data, the Information Commissioners Office is an independent body set up to uphold information rights in the UK.

They can be contacted through their website:, or their helpline on 0303 123 1113, or in writing to: Information Commissioner’s Office at
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

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